Job Details

Administrative Assistant- Executive Office- Filled

Our exclusive client is a National Trade Association representing Industry Professionals across Canada. They require a Bilingual Administrative Assistant for their Ottawa offices. This is a Not-For-Profit environment.

We are looking for a special type of professional – the “right fit” is as important as the right skill-set. This is a Permanent Position.


  • Support to the Executive Assistant to the President & Board in the daily running of the Executive Office.
  • Maintains the filing system ensuring best practices on filing protocols and processes as well as document management.
  • Minute taking for committee meetings, Board development sessions and Collective Bargaining meetings.
  • Provide administrative support in the management of the National Office: ordering supplies, equipment.
  • Provides support to the Chief Administrative Officer (CAO) as required.
  • Coordinates deadlines and deliverables with the EA for Board meeting packages.
  • Works with venues to plan Board and other organization events.
  • Provides support for AGM, Elections and governance processes.
  • Other related duties, as required by the Executive Assistant.


Essential Skills, Knowledge and Experience

  • Extensive experience in busy office setting. Skilled in Microsoft Office Suite.
  • Demonstrated Excel/database use skills.
  • Excellent writing skills.
  • Excellent verbal communication skills.
  • Ability to multi-task; take the initiative; be proactive; problem-solve; brainstorm; flexible.
  • Good judgement; tact.
  • Proven project and time management skills.
  • Strong interpersonal skills and values which facilitate successful performance in a team-based environment.
  • High level of attention to detail.
  • Ability to manage competing priorities and work independently.
  • Bilingualism (English/French)  
  • Experience in event management is an asset.
  • The ability to travel in support of the Executive.
  • Experience working within an association is considered an asset.

We thank all interest, but only those being considered for interview will be contacted.

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