Job Details

Program/ Project Coordinator

Our exclusive client is a National Trade Association representing Industry Professionals across Canada. They require a Bilingual Program Coordinator for their Ottawa offices. This is a Not-For-Profit environment.


College diploma or certificate in Office Administration, Business Administration, or a related field AND some years of experience in office administration or in a related field


High school diploma with several years (3-5) of experience in office administration or in a related field



Of office procedures

Of project coordination

Of contract administration

Of inventory maintenance and control

Of bookkeeping and accounting

Of privacy and access to information protocols

Of filing systems and records management

Of travel arrangements and travel claims policies and procedures


In project and/or program coordination

In office administration and records management

In budget coordination and invoice processing

In maintaining electronic and manual filing systems

In material ordering and tracking

In drafting correspondence and reports

In making travel arrangements and processing travel claims

In organizing meetings, events and conferences

In designing, completing and maintaining electronic reporting forms

In applying procedures, policies, regulations and relevant legislation

In using software for word processing, spreadsheets, presentations, databases, e-mail, and Internet browsing and conducting research


Provide program coordination support to the Member Services directorate, including project coordination, research, data entry and compilation, record keeping, creating presentations and reports, and preparing correspondence.

Coordinate the development of directorate Standard Operating Procedures (SOP’s) for Member Services and various protocols within the directorate.

Assist in developing plans and recommendations to meet program delivery requirements including monitoring and reporting, budget coordination, scheduling and travel arrangements.

Coordinate the working groups related to the provision of member services, business and financial planning; research processes; examine options; propose improvements.

Participate on project teams, working groups and committees.

We appreciate all interest, but only those being considered for interview will be contacted.

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